One of the best ways to raise money for your school is to host a charity concert. This is a fun and engaging way to raise funds. You can reach a whole demographic that might not show up for a bake sale and is not into donating for the sake of donating (i.e., they want something). If you have found a cool band that is willing to show up and play for free, then you are almost set. However, you still need to do some prep work. The band will show up and set up the sound system, but as an event planner for the concert, you have the responsibility to do some other prep. Here is what you need to do.

Security (Wrist Bands, Hand Stamps, Ticket Takers)

You will need to set up some sort of security at the entrance of the gym. People will need to present their tickets to gain entrance. However, they might want to leave the gym after they enter, so you need some way to tell who has paid and who hasn't. The easiest way to do this is to get wristbands or use a hand stamp. You will also need a cash box for those people who don't have tickets and want to buy them at the concert.

Event Insurance

You don't want a fundraising concert to turn into a liability. Someone might get injured and end up suing the school. This would be a huge problem, and it is one that you need to consider. Large events such as concerts warrant special insurance options. You need to speak with the person who is in charge of the school's insurance policy and see whether an additional insurance rider should be purchased for the event.

Gym-Floor Tarp

The gym floor needs to be covered with a protective tarp. This will serve two purposes. First, it will protect the wood floor. You don't want people to come into the space wearing boots, high heels, and hard shoes that will scratch up and nick the hardwood floors. If you are serving beverages, then it is not uncommon for spills to occur. You don't want to find sticky soda all over the wood when the concert is over. This can stain the wood. It is a major pain to refinish a nice hardwood-floor gym, so it is better to avoid that problem by getting a company to deliver a nice tarp.

The second reason you want to cover the hardwood floor is that people might slip on the wood. A nice gym-floor tarp will also provide traction so the concert guests don't fall down, hurt themselves, and end up suing the school. You can find a tarp by looking on sites such as http://billboardtarps.com/.